Exhibit Procedure

Planning for the exhibits is done months in advance and exhibitors are encouraged to contact the Exhibit Coordinator no later than 1 year prior to the desired month of the exhibit. To schedule an appointment with the exhibit coordinator artists must fill out the contact information form. These forms can be submitted to the Art Music and Media department or mailed to the address listed below:

Exhibit Coordinator
Allen County Public Library
900 Library Plaza
Fort Wayne IN 46802

If suitable exhibit space is available, a meeting will be scheduled for the exhibitor to bring slides or digital images for review. Based on the sample works, the Exhibit Coordinator considers the merit of the proposed exhibit. An exhibitor's affiliation with artist groups, prior exhibits, education and/or professional references and results of competitive contests may also be considered.

Once an exhibit has been agreed upon a date is selected and reserved for the show. The exhibitor is asked to sign an exhibit contract. ALL exhibitors must sign an exhibitor's contract. The exhibitor is expected to provide the library with an artist's statement, titles of artworks and any other information needed for publicity. Publicity is coordinated through the library's Community Relations department. The standard means of publicity is limited to the library's in-house promotions and press releases to area media. The timeline for these submissions will be detailed in the exhibit contract. The exhibit will be taken down by exhibitor and Exhibit Coordinator. Arrangements for the installation and take-down are agreed upon at the time the contract is signed.